Terms & Conditions.

FemTechConf Women in Tech EMEA Summit Terms and Conditions

WHO IS FEMTECHCONF

1.1 FemTechConf is legally known as FemTechConf represented by Tech Partner Solutions and Associates and registered at the relevant Chamber of Commerce. FemTechConf is a company specialized in organizing technology meetups, events, and conferences, including the FemTechConf Women in Tech EMEA Summit (hereinafter referred to as 'the Conference'). 1.2 These Terms and Conditions (hereinafter referred to as 'the TC') establish the agreement between FemTechConf represented by Tech Partner Solutions and Associates (hereinafter referred to as 'the Organizer') and you when you purchase a Conference ticket (hereinafter referred to as the 'Ticket') or register for the Conference. By purchasing the Ticket or registering for the Conference, you agree to comply with and be bound by these TC. Please read this document carefully. 1.3 These terms and conditions apply to all activities organized by FemTechConf, including the FemTechConf Women in Tech EMEA Summit. For more information about FemTechConf, contact us at info@femtechconf.com.

REGISTRATION

2.1 Individuals and/or legal entities may purchase the Ticket or register as attendees, including speakers, on the Organizer's website (hereinafter referred to as the 'Website'). 2.2 The attendee guarantees that all the information provided during the Conference registration or Ticket purchase is accurate.

2.2 The attendee guarantees that all the information provided during the Conference registration or Ticket purchase is accurate.

PAYMENT

3.1 Invoices will be processed by the Organizer. Payment via invoice is available for corporate and group purchases upon request. The invoice will be sent separately, and payment is due within 28 days of receipt.

3.2 The Organizer may introduce additional registration methods allowing payment through alternative providers. These methods will be subject to the terms and conditions of the respective payment provider.

3.3 The Organizer reserves the right to request payment verification for resolving any potential disputes regarding the purchase.

REFUNDS

4.1 Tickets or registrations sold to attendees or their businesses are generally non-refundable due to the nature of the Ticket. Refunds should not be assumed as available under typical circumstances.

4.2 If an attendee is unable to attend the Conference applicable to the Ticket, they may, under exceptional circumstances, transfer ownership until 15 days before the Conference by notifying the Organizer via email at info@femtechconf.com. Please note that transferability is subject to the Organizer's discretion.

4.3 If an attendee is unable to attend the Conference for any reason and cannot transfer the Ticket to another person within the specified timeframe, the fee is non-refundable.

4.4 The Ticket purchased is for the attendee's personal use or business only and may not be resold or transferred for commercial gain under any circumstances. The Organizer reserves the right to cancel any Ticket that has been resold or improperly transferred, thereby preventing the ticket holder from attending the Conference.

CHANGE OR CANCELLATION

5.1 The Organizer has the right to change the date, venue, schedule, or any other aspect of the Conference without warning up to 7 days prior to the event. Attendees will be notified of any significant changes as soon as reasonably possible.

5.2 The Conference program may be subject to changes, including speaker substitutions, if necessary. The Organizer will make reasonable efforts to provide a substitute speaker of similar quality, if available.

5.3 The Organizer may cancel the Conference at any time due to unforeseen circumstances, such as force majeure. In such cases, the Organizer will (i) immediately notify all attendees of the cancellation and (ii) refund the fee to each attendee in the amount they paid for their Ticket. The Organizer will issue the refund within one month following the notification of the Conference cancellation.

CONTENT / COPYRIGHT

9.1 All intellectual property rights in and to the Conference, including all content generated at the event, belong to FemTechConf. This includes but is not limited to presentations, materials, recordings, and any other intellectual property created or distributed during the Conference. Attendees may not use, reproduce, or allow anyone to use or reproduce any trademarks or other trade names associated with FemTechConf or the Conference without prior written permission from FemTechConf.

9.2 For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by FemTechConf; nor does this TC grant you any right or license to any other intellectual property rights of the Conference, all of which shall at all times remain the exclusive property of FemTechConf.

9.3 FemTechConf allows photography and recording during the Conference for the purposes of documentation, promotion, and marketing materials. By attending the Conference, you consent to being photographed, filmed, or recorded as an attendee.

PRIVACY POLICY

At FemTechConf represented by Tech Partner Solutions and Associates, we prioritize the privacy of our visitors. This Privacy Policy document outlines the types of information collected and recorded by FemTechConf represented by Tech Partner Solutions and Associates and how we use it. FemTechConf represented by Tech Partner Solutions and Associates is the organizer of multiple events and conferences.

FEMTECHCONF REPRESENTED BY TECH PARTNER SOLUTIONS AND ASSOCIATES EVENTS AND WEBSITES All conferences organized by FemTechConf represented by Tech Partner Solutions and Associates, including the Women in Tech EMEA Summit, Global Women in Tech Festival, and other events, can be found on our website: https://femtechconf.com. If you have any additional questions or require more information about our Privacy Policy, please do not hesitate to contact us at hello@femtechconf.com.

WHAT IS PERSONAL DATA

Personal data refers to any information regarding an identified or identifiable natural person. This includes, for example, your name, phone number, address, and email address.

WHAT PERSONAL DATA DO WE COLLECT?

We collect personal data about you from various sources, such as:

Information we collect directly from you: This includes the personal data you provide when using our services. For example, when you sign up to receive our newsletter, opt-in to be added to the delegate list, register to attend an event, or create an account. This type of information may include your name, email address, username, telephone number, date of birth, address, user-generated content, posts, and other content you submit to our services, and any other information you voluntarily provide to us. The profile information you choose to provide to FemTechConf represented by Tech Partner Solutions and Associates (or third-party networking applications you've opted into during the event) may be accessible to other attendees of the event, subject to your settings.

Information we collect via scanning: FemTechConf represented by Tech Partner Solutions and Associates provides attendees with a third-party networking application to facilitate connections with other attendees. For example, the profile information you provide to FemTechConf represented by Tech Partner Solutions and Associates will be accessible to other attendees of an event, subject to your settings in the third-party networking application. Your data will only be shared with your consent to the sharing of your contact information with an attendee or partner via the third-party networking application. Consent may be revoked at any time.

Information we collect from other sources: We may collect information from other sources if you have given permission for that information to be shared. This may include information from your social media accounts, public databases, and marketing companies. The information collected may include your name, postal address, telephone number, email address, household information, consumer and market research data, purchase behavior and preferences, and information about your lifestyle such as hobbies and interests. The processing of personal data may also be based on the legitimate interests of FemTechConf represented by Tech Partner Solutions and Associates.

For what purposes do we use your personal data? We will only use your personal data when permitted by law. We may use your personal data for the following purposes:

To provide access to networking applications, facilitate information sharing with other attendees and partners with your consent, and provide you with relevant connections and content during the event.

To determine the popularity of certain sessions and content during an event.

To provide you with services that you request from us.

To communicate regularly with you to inform you about service updates, content, special offers, and advertisements that may be of interest to you.

To contact you when necessary to perform our services.

To inform you about changes in our services and our platform.

To send you an invoice for our services.

To resolve consumer issues and issues with our services.

To improve your customer experience on our websites and platform.

To conduct research and analysis to maintain, protect, develop, and improve our networks and services.

To deliver customized content or advertising, such as personalized offers for products and services that may be of interest to you.

To connect you with other attendees and FemTechConf represented by Tech Partner Solutions and Associates partners during the event.

To participate in our online communities, including our social media channels/pages and blogs.

To store your preferences for future interactions and communications from us.

To create external marketing and analytics reports.

To market our services and use and distribute footage and photographs to highlight your participation in our services and for other legitimate business purposes.

To prevent illegal activities, suspected fraud, and potential threats to our network.

To analyze the characteristics of our customers at an aggregated level and customer utilization of our services to understand customer and market needs, improve our existing services, design new services, and for business development.

Will we share your personal data with other parties? We may disclose your personal data to third parties as necessary to provide the services. These third parties will process your personal data in accordance with this Privacy Policy. We may also disclose your personal data:

To our affiliates or subsidiaries.

If we are legally entitled or required to do so (e.g., if required by legal proceedings or for the purposes of detecting and preventing fraud and other crimes or as part of a security audit).

When we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others.

If we sell a business or part of a business to another company, the transfer of ownership could include the transfer of your personal data related to that business to the purchasing company. We would require the buyer to treat your personal information in accordance with this Privacy Policy.

To any third party to fulfill the agreement between you and FemTechConf represented by Tech Partner Solutions and Associates.

To any other third party (such as speakers, sponsoring companies, and other attendees at the event) with your prior permission.

Your personal data may be transferred, stored, and processed in the Netherlands or any other country where FemTechConf represented by Tech Partner Solutions and Associates (or its affiliates, subcontractors, or agents) maintains facilities. We will take all reasonable steps necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable data protection laws.

GENERAL DATA PROTECTION REGULATION (GDPR)

FemTechConf represented by Tech Partner Solutions and Associates is a Data Controller of your information. Our legal basis for collecting and using the personal information described in this Privacy Policy depends on the personal information we collect and the specific context in which we collect it. We collect and use your personal information for the following purposes:

To perform a contract with you.

With your consent.

For our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

To comply with a legal obligation.

Where the information has been made manifestly public by you.

Where necessary in the public interest.

Where necessary to protect your vital interests.

We will retain your personal information only for as long as necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. If you wish to access, update, or delete the information we hold about you, or exercise any other data protection rights, please contact us.

LOG FILES

FemTechConf represented by Tech Partner Solutions and Associates follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this as part of hosting services' analytics. The information collected by log files includes internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. This information is not linked to any personally identifiable information. The purpose of the information is to analyze trends, administer the site, track users' movement on the website, and gather demographic information.

COOKIES AND WEB BEACONS

We respect the Do Not Track setting in your browser. Like any other website, FemTechConf represented by Tech Partner Solutions and Associates and its associated websites use cookies. These cookies are used to store information, including visitors' preferences and the pages on the website that the visitor accessed or visited. The information is used to optimize the users' experience by customizing our web page content based on visitors' browser type and/or other information.

DOUBLECLICK DART COOKIE

Google, as a third-party vendor, uses cookies known as DART cookies to serve ads on our site based on users' visit to FemTechConf represented by Tech Partner Solutions and Associates and other sites on the internet. Users may choose to decline the use of DART cookies by visiting the Google ad and content network Privacy Policy at the following URL: https://policies.google.com/technologies/ads.

PRIVACY POLICIES

You may consult the Privacy Policies of our advertising partners for more detailed information about their practices and instructions on how to opt-out of certain options. The Privacy Policy links for our advertising partners are as follows:

Google: https://policies.google.com/technologies/ads

THIRD-PARTY PRIVACY POLICIES

FemTechConf represented by Tech Partner Solutions and Associates' Privacy Policy does not apply to other advertisers or websites. We advise you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions on how to opt-out of certain options. You can find a complete list of these Privacy Policies and their links on our website.

CHILDREN'S INFORMATION

We are committed to protecting children's privacy online. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activities.

FemTechConf represented by Tech Partner Solutions and Associates does not knowingly collect any personal identifiable information from children under the age of 13. If you believe that your child has provided such information on our website, please contact us immediately, and we will make our best efforts to promptly remove such information from our records.

ONLINE PRIVACY POLICY ONLY

This Privacy Policy applies only to our online activities and is valid for visitors to our website regarding the information they shared and/or collect on FemTechConf represented by Tech Partner Solutions and Associates. This policy does not apply to any information collected offline or through channels other than this website.

CONSENT

By using our website, you hereby consent to our Privacy Policy and agree to its Terms and Conditions.

CODE OF CONDUCT: Quick Overview

FemTechConf are committed to creating a harassment-free experience for everyone, irrespective of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. Harassment in any form is not tolerated. This includes inappropriate use of sexual language and imagery in all event venues, including talks, workshops, parties, and online platforms such as Twitter. Violations of these rules may lead to removal from the event without a refund, a ban from future events organised by FemTechConf, and in cases of serious violations, the involvement of law enforcement and event security.

CODE OF CONDUCT: Detailed Version

Harassment at FemTechConf events includes but is not limited to offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, display of sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of events, inappropriate physical contact, and unwelcome sexual attention.

Immediate compliance is expected from participants asked to stop any harassing behavior.

This policy applies equally to sponsors. Sexualized images, activities, or materials are not appropriate. Booth staff, including volunteers, are prohibited from wearing sexualized clothing/uniforms/costumes or creating a sexualized environment.

If a participant engages in harassing behavior, FemTechConf organizers reserve the right to take suitable actions, including immediate removal from the event without refund and a potential ban from future events. Serious cases may be escalated to law enforcement and event security.

If you are subject to harassment, witness harassment, or have concerns, contact FemTechConf staff promptly. Staff members will be identifiable by branded attire and/or badges.

FemTechConf staff are ready to assist those experiencing harassment, which includes contacting venue/hotel security or local law enforcement, providing escorts, and ensuring a safe environment throughout the event. Your participation is valued.

These rules are to be followed at all FemTechConf event venues, workshops, and related social gatherings.